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Our 2022-2023 SCC Team
| Title | Position Held by | |
| Chair | Gurleen Saggu | |
| Vice Chair | Myanna Adams Branch | |
| Secretary | Karen Jackson | |
| Treasurer | Nadine Thompson |
SCC Minutes for 2022-2023
Harmony Heights School Council Meeting
Date: December 5th, 2022 Location: Bollocks Pub
The SCC meeting was called to order by Gurleen Saggu at 6:05pm and a quorum was present.
Members in attendance:
Nadine Thompson, Cristina Cox. Gurleen Saggu, Karen Jackson, Graham Wiebe, Myanna Adams Branch, Sherry Thompson, Jaunna Rose
Nergiz Ozturk
Regrets:
Caryn Craggs, Lindsay King, Arthi Konatham Jagadeshbabu, Lydia Roncone, Sheena Rason
The agenda was approved by: Karen Jackson
The minutes of the last meeting were approved by circulation by Myanna Adams Branch. Seconded by Jaunna Rose. Treasurer’s report
- No change to accounts in November
- December Report:
- Expenses for the Santa breakfast have been $406.79. Still need to purchase fruit, yogurt, and other things that will add to this.
- Revenue $60.70
- Balance $4890.20
Principals report:
- Conversation about keeping donations local. Non-denominational causes. Nadine mentions the Make A Difference Depot.
- PC Charity Grant yet to be applied for
- Approved for Washer/Dryer for PLP program.
- Sound system update
- Projector was delayed
- Divided the invoices so we paid part now the rest later.
- $3500 has been fundraised so far
- Holiday breakfast tickets still available
Other school reports or presentations:
- No reports or presentations on other schools were presented.
Previous and new business:
- Item 1 - Plastic tablecloths. Gurleen purchased a roll of tablecloths - plain white and decorated. Plain white was less expensive. Council discussed going with the cheaper option. Cost comparison to be completed for individual table cloths versus the roll. Will need two rolls. Colors for tablecloths will be white and silver. If silver can’t be found blue will be purchased. Table cloths needed for eating tables, serving tables, and craft tables for both seatings. Need 40 tablecloths total.
- Item 2 - Raffle basket update. 4 baskets yet to be assembled. Nadine has volunteered to complete these. SCC members are asked to help with set up on Friday afternoon.
- Item 3 - Things left to be purchased are the perishable foods.
- Item 4 - Tables from kindergarten rooms/kid rooms for crafts.
- Item 5 - Discussion about Santa on the floor versus the stage. Final of decision on layout will be determined on setup day when final numbers are delivered.
- Item 6 - List of approved volunteers
- Caryn is making name tags for volunteers so they are identified.
- LIst will be available at the check in desk
- Item 7 - Gloves to be worn by food prep/servers
- Item 8 - Set up for the event is anytime after 3pm Friday, Dec 9th.
- Item 9 - Volunteers/SCC members to arrive at school for 7am on the day of the event.
- Item 10 - DJ needs to be booked for danceathon and grad but we need to decide on dates.
- Grad - June 22nd, 2023
- Danceathon - May 6th last year.
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- Item 11 - When talking about the grant, Cristina suggested a series of parent engagement nights
- Literacy
- Social media
- Mental health
- Item 12 - Grant writing subcommittee meeting to occur on January 30th at the school
Motions
- No motions were presented at this meeting.
The next meeting will take place on February 6th, 2023 at the school library. All are welcome.
Agenda items will include: Grant writing subcommittee meeting results and support and next events including the Danceathon and Grade 8 Graduation. Meeting was adjourned at 7:00pm. Secretary Karen Jackson Chair Gurleen Saggu
Harmony Heights School Council - Winter Breakfast Subcommittee Meeting
Date: Nov 1, 2022 Location: Online - Discord
The SCC meeting was called to order by Gurleen Saggu (Chair) at 6:13pm and a quorum was present.
Members in attendance: Gurleen, Myanna, Sheena, Lindsay, Graham, Karen, Cristina, Nergiz and Sherry
The agenda was approved by: Myanna (members name)
Gurleen and Myanna went through the SCC storage.
Santa has been found by Nadine!
We are assigning tasks to SCC members to focus on those tasks.
COOKING DUTIES:
Lydia is good for cooking pancakes and Nergiz, Sheena, Jason for cooking pancakes. Sherry to assist with batter.
GREETERS:
Nadine Thompson and Caryn Craggs, maybe Melissa David as well if she isn’t occupied elsewhere
CRAFTS:
Karen and Lindsay leading up to the event, planning crafts, highschool volunteers minimal supervision, refill stations as needed, reindeer food, check with Melissa David for school supplies that we HAVE rather than needing to buy new stuff
DECOR:
Caryn Craggs, Melissa David, Cristina Cox (Student decorations)
- Discussing the paneled dividers
- Cristina - Need to measure the stage to know how many/what size we need.
Motion to purchase dividers by Gurleen, seconded by Myanna, all those in favour? Nergiz, Sherry, Sheena, Karen, Lindsay, Cristina
Lindsay to create decor elements to use at the event
- Printing to be done by Caryn/Cristina at the school
GIFT BASKET AND TICKETS
Myanna leading this.
Myanna came up with themes for raffle baskets
- Generic rather than Paw Patrol and Barbie
- Gift Card baskets to be split into two if total is large
- Help put together - Monday December 5th (3-6pm) - SCC Meeting to follow.
- Raffle donations due to the school by December 2nd.
Monday the 5th at 6pm - SCC Meeting/Holiday Social
- To be posted on social
Sheena asks about Gift Letters
- Pick up from the office from Cristina
- Cross reference which companies have already been approached
- Discussing the paneled dividers
- Cristina - Need to measure the stage to know how many/what size we need.
Motion to purchase dividers by Gurleen
Seconded by Myanna
- All those in favour? Nergiz, Sherry, Sheena, Karen, Lindsay, Cristina
Lindsay to create decor elements to use at the event
- Printing to be done by Caryn/Cristina at the school
GIFT BASKET AND TICKETS
Myanna leading this.
Myanna came up with themes for raffle baskets
- Generic rather than Paw Patrol and Barbie
- Gift Card baskets to be split into two if total is large
- Help put together - Monday December 5th (3-6pm) - SCC Meeting to follow.
- Raffle donations due to the school by December 2nd.
Monday the 5th at 6pm - SCC Meeting/Holiday Social
- To be posted on social
SANTA CLAUS
Jaunna to take lead on this, crowd control and time management, Nadine found a Santa
Sheena asked about Gift Letters, pick up from the office from Cristina and cross reference which companies have already been approached.
OPERATIONS/LOGISTICS
- Need to come up with a list of things needed to purchase, pancake mix (how much needed?), syrup, yogurt (whatever is on sale), bananas/clementines/apples, coffee, tea, hot chocolate (HOT WATER), plates/cutlery/bowls/napkins, juice boxes (Apple and Fruit Punch), milk/creamer for coffee/tea, coffee cups, cases of water, toppings, butter, chocolate chips, disposable tablecloth rolls (100ft $23/roll), need dedicated person assigned to monitor hot water/coffee stations, nut free/gluten free - reach out to families who have allergies, FORM FOR FAMILIES needs to include dietary restrictions, what a kid would want vs what an adult would want may be different, Myanna will look after disposable table cloths
POSTER
Ticket prices:
- $ 6 each (no family rate), for families that can’t afford it, gifted tickets from the school, Cash Online for tickets, Cash ONLY at the event for Raffle Tickets, RSVP due December 3rd
Magician will be present (Graham) and the Breakfast timeslots are 8:30-10 and 10:30-12:00, with 20 minutes of magic during each sitting.
School Update:
$15,000 for sound equipment (vetted by the Board), equipment by Spectro Data
Big Box Fundraiser doing well
MEETING ADJOURNED 7:25PM
HHPS SCC Fundraising Subcommittee Meeting Notes - Oct 18, 2022
Holiday Breakfast Subcommittee Meeting
Date: Tuesday, October 18th, 2022
Location: Harmony Heights School Library
The SCC meeting was called to order by Gurleen Saggu (Chair) at 5:00pm and a quorum was present.
Members in attendance:
Sherry Thompson, Caryn Craggs, Nadine Thompson, Myanna Adams Branch, Jaunna Rose, Melissa David, Lindsay King
Karen Jackson, Graham Wiebe, Gurleen Saggu, Christina Cox, Jason King, Lydia Roncone
Regrets:
Arthi Konatham Jagadeshbabu
Nergiz Ozturk
Erin DeGeorge
Sheena Rason
The agenda was approved by: Myanna Adams Branch
Meeting notes below:
Gurleen mentions Myanna has made an agenda.
We are focusing on branding it as a holiday breakfast rather than red/green/Christmas. Going over the binder, which has a lot of information presently, and building on the binder plus adding our own touch.
Today’s goal is to divide and conquer for each tasks:
Decor
Craft Table, Food (buying and making), Prizes (raffle baskets)
Theme of breakfast - Inclusivity
How can we involved this theme in the holiday breakfast
Lydia spoke:
Paint a picture of structure of the event, infrastructure of school/cook the breakfast/locate everything appropriately, can only use certain plugs, used room 7 PLP class - has sink - but you can’t plug things in to the same socket, staff room does not work, connect with Angela Hurlburt to determine what is where so we can no blow fuses, music room suggested by Christina Cox, sink, two griddles owned by SCC (we will need to borrow griddles, Nadine, Gurleen and Lindsay will bring a griddle), need chafing dishes, hot chocolate, water, coffee, drink boxes, Nadine purchased sugar for 1.50 x 2 bags, pancakes, syrups, oatmeal, oranges (clementines), bananas, yogurt, chocolate chips, whip cream, syrup, need separate griddle for peanut free/dairy free/egg free, 7am start for volunteers, coffee urns (2) owned by SCC and Gurleen has two extra coffee urns, every cooking station needs: Griddle, flipper, measuring cup, mixing bowl, whisks, baskets for fruits - in SCC storage, Zack’s mom Carol works at Tim Hortons, Myanna is going to ask her for donations, need prizes for raffles too, Lindsay volunteered to do the posters, prices (last year) $6.00 and $25 for family of 5, raffle ticket cost, themes for baskets
HHPS SCC Meeting Notes - Oct 3, 2022
Attendance: Cristina Cox, Lydia Roncone, Caryn Craggs, Gurleen Saggu, Nergiz Ozturk, Jaunna Rose, Myanna Adams Branch, Karen Jackson, Dionne Mohamed, Sherry Thompson, Nadine Thompson, Sheena Rason, Lindsay King, Melissa David and Aarti Konatham Jagadeshbabu
Regrets: Erin DeGeorge
Minutes Recorded By: Gurleen Saggu
Principal Report:
- Renovations done for intermediate rooms
- PLP renovations have started in Room 10 and there will be a new washroom added
- Work Order has been put in for painting of the front door of the school
- Next year DDSB Facilities will look into redoing the stairs at the front of the school and school sign
- Stephanie Vessey has joined kindergarten class as new ECE
- Reminder about Boomerang Lunches so we can all do our part in making school eco-friendly
- No VP backup this year - we need to have 350 students attending
- More than $5000 raised for Terry Fox Run
- Request from school staff for consideration by SCC:
-Purchase and mounting of speakers and data projector in gym
-More chromebooks needed for class use in Grades 4 and 5
Treasurer's Report
Report given by Caryn Craggs. The opening balance for 2022-2023 is $4,730.49 in the school SCC account and there is $2,061.63 in the Raffle account. Statements were handed out to all parents.
Elections
- Chair - Gurleen Saggu
- Vice Chair - Myanna Adams Branch
- Treasurer - Nadine Thompson
- Secretary - Karen Jackson
- Voting members: Cristina Cox, Lydia Roncone, Erin DeGeorge, Caryn Craggs, Gurleen Saggu, Nergiz Ozturk, Jaunna Rose, Myanna Adams, Karen Jackson, Dionne Mohamed, Sherry Thompson, Nadine Thompson, Sheena Rason, Lindsay, Melissa and Aarti Konatham Jagadeshbabu
Upcoming events:
- Holiday Concert - December 8
- Holiday Breakfast - December 10
- Possible other events during school year - Family Skate, Fun Fair, Dance-A-thon
Next Meetings
- Fundraiser meeting on October 18th, 2022 to start planning Holiday Breakfast
- November 14th, 2022 next SCC meeting at 6:30 pm
